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Electronic file management best practices PDF results

best practices for file-naming

Department of cultural resources 1 revised may 7, 2008 best practices for file-naming just like paper files, electronic files need to be well-organized and labeled correctly so that they are identifiable and accessible by all employees. this is especially important for government offices in order to comply with legal requirements to ensure the... Efficient management of electronic records begins with accurate file-naming. the following file-naming convention incorporates best practices in electronic records...

file management best practices file naming

... spent searching for the final or current version of a file. whatever methods you use for naming files, the most important thing is to be consistent within your unit with how you name files. the following guidelines offer suggestions on best file management best practices file naming management of electronic resources begins with the individual file. clear, unique file names improve...

Aiim recommended practice

Aiim arp1-2007 - a nalysis, selection, and implementation of electronic document management systems(edms) aiim arp1-2007 aiim recommended practice - analysis, selection, and implementation of electronic document management systems (edms) an aiim recommended practice report july 11, 2007 abstract this industry recommended practice presents a... ... selection, and implementation of electronic document management systems... reports, guidelines, and best practices related to... proprietary file formats include "file...

electronic records and records management practices

State of florida electronic records and records management practices table of contents what are public records?… 4 public records management, responsibilities, and requirements And best practices. florida public agencies are faced with yet... state of florida electronic records and records management practices file naming

Records management bestpractices guide

Since 1951, iron mountain has been the partner thatthousands of companies depend on to store, manage, and protect records, media, and electronic data in any format, for any length of time. today, we continue to lead the industry as the only partner you can trustto design and implementa comprehensive and comp liant records managementprogram. we... ... and other applicable indexing parameters. • file paper records in filing systems and electronic... ironmountain.com the need for compliantrecords management best practices...

filing systems - best practice guide introduction

Records creation results directly from the transaction of business. in most cases the way in which people and organisations do business results naturally in the creation of records; in other cases a record must be deliberately created because conducting the transaction, by itself, does not generate the record. records that will meet accountability... Records management practices, and in particular... definition of a file a file refers to the physical unit of information contained within a paper or electronic folder.

Washington state bar association g uide to b est p ractices for c ...

Washington state bar association guide to best practices for client file retention and management law office management assistance program (lomap) 2 guide to best practices for client file retention and management despite prognostications of a paperless office, lawyers continue to be faced by mountains Guide to best practices for client file retention and management. prepared by... of paper and now also electronic data. one of the most...

University of london records management manual: best practice ...

K:\ records management procedures manual file: no 4 electronic records management version 2 12/11/09 1 university of london records management manual: best practice procedure no. 4 electronic records management 1. introduction 1.1 the principles governing the closure and subsequent retention of electronic records are identical to those for paper... ... procedures manual file: no 4 electronic records management... management manual: best practice procedure no. 4 electronic records management 1.... and its new working practices...

best practices: implementing the paperless office

One of our goals at thomson reuters is to provide information that your firm can use to make a smooth transition to a paperless office. after considering the experiences of other firms that successfully transitioned to a paperless office environment, we recommend creating a well-thought- out plan before you begin your transition. this white paper... Page 1 best practices implementing... document management tasks are related to billable output and can include the following: • maintaining an electronic file...

Records management: seven best practices for staying ahead of the ...

Professionals across many industries continue to face significant records management challenges. traditionally focused on maintaining physical records, companies now must find ways to manage a rising tide of electronic information. those that fail to update and standardize their records management capabilities Records management: seven best practices for staying ahead of the curve... companies now must find ways to manage a rising tide of electronic...

Implementing sharepoint 2010 as a compliant information management ...

Information management in microsoft sharepoint 2010© wise technology management 2010 implementing sharepoint 2010 as a compliant information management platform changing the paradigm with a business oriented approach to records management introduction this document sets out the results of an independent analysis of microsoft's sharepoint 2010... Dec 30, 2010 · the electronic business environment today... in meeting information and records management best practices... second records and lifecycle management driven file...

Public record office of northern ireland northern ireland records ...

Public record office of northern ireland northern ireland records management standard (nirms) filing practices april 2007 page 1 1. scope 1.1. this standard is a best practice benchmark for all organisations creating or holding public records. it provides advice and guidance on the control of paper-based files. it does not cover electronic files. ... northern ireland records management standard (nirms) filing practices april 2007 page 1 1.... file registering standards 4.1. papers...

Record retention and destruction

I record retention and destruction current best practices august 8, 2003 table of contents page records retention - an essential part of corporate compliance by r. thomas howell, jr. and rae n. cogar …1 the dupont records management model… ... retention and destruction current best practices... it would be filed in the official file, then the electronic... top ten tips for effective electronic data management...

Library of virginia

Library of virginia electronic records guidelines december 2009 scope this guideline, created by records analysis services, is applicable to all commonwealth of virginia agencies and local government entities. it discusses essential characteristics of electronic records, principles of electronic records management, and long-term preservation... ... in this document reflect current best practices in the field of electronic... of a file or multiple files file format decisions may affect electronic records management...

Trends and best practices in electronic payments

Credit constraints have affected access to capital and liquidity, which has inspired treasurers to examine their current processes and execute more judicious management of internal resources - including more efficient use of funds that reduce reliance on external funding. in alignment with those efforts, businesses are increasingly focused on... trends and best practices in electronic payments over the... suite of products is our new electronic invoicing and discount management... all ach payments via a single file...

Developing a file plan for local government

Developing a file p la n for local gove rn ment developing a file p la n for local go ve rnment atypical local authority holds millions of documents and records. good information management practices are not just necessary to support efficient administration, they can also save lives. both the victoria climbié inquiry and thebichard inquiry... Good information management practices are not... retention policies patchy at best... organisation uses networked file storage or an electronic document and records management...

Strategic plan for electronic records management

Executive summary most of the information and public records produced by florida public agencies today are created by electronic means. these electronic records exist in many forms such as e- mail, spreadsheets, word processing files, databases, digital photographs, and maps, which document the activities of government. while electronic processes... ... and allow us to address challenges and best practices across agencies. top management... together when developing and implementing electronic records management practices...

Livelink ecm - document management

Livelink ecm - document management™ capture, manage, and route your documents in today's business environment, organizing, managing, and sharing documents is critical to your success. to maintain competitive advantage, you need quickly and easily access to your business-critical information so you can spend more time doing what you do best... ... organize and control all forms of electronic... support for any file type handle... secure and scalable document management solution and adopting proven best practices...

Naming conventions for electronic documents

Produced by information management, branch government and program support services alberta government services 3 rd floor, commerce place 10155 - 102 street edmonton, alberta, canada t5j 4l4 office phone: (780) 422-2657 fax: (780) 427-1120 web site: www.im.gov.ab.ca© government of alberta isbn 0-7785-3685-8 ... being drafted) electronic information management (eim) business rules and practices a ugust 2005 1... file extension.doc the last element... it is best to...

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